Task examples

Requests that work in alfred_, grouped by what they're for. Copy one into chat, a text or Claude and ChatGPT, and change the names to yours.

On this page

Email
Calendar
Tasks
Notes
Kanban
Cross-tool

Email

Reply to a client from your phone"Reply to [PERSON] at [COMPANY] and say [WHAT TO SAY]."
Draft a fresh email to someone"Send an email to [PERSON] about [TOPIC]."
Create an inbox rule"Any email from [SENDER OR DOMAIN] should go to the [FOLDER NAME] folder."
Triage my inbox by importance"Triage my inbox. Show me what needs my attention vs what can wait."
Get a text when an important client emails"Text me when an email from [PERSON, COMPANY OR @DOMAIN] arrives."
Bulk delete or move emails"Delete all emails from [SENDER OR DOMAIN]."
Draft a follow-up to a thread"Draft a follow-up to my thread with [PERSON], polite, no pressure, just nudging for an update."
Find an email from someone about a topic"Find the email from [PERSON] about [TOPIC]."
Send an intro using a saved template"Send [TEMPLATE NAME] intro to [PERSON OR EMAIL]"
Save a new intro template"Add a new [TEMPLATE NAME] intro template that includes the following context: [BODY]"
Summarize a thread"Summarize my thread with [PERSON], what's the current ask, what's still open, and what did I last commit to?"
Check the replies you owe, and who owes you"What replies do I owe, and who still owes me one?"
Set up a 5-folder triage system"Prioritize my whole inbox into 5 folders: 1 - Urgent Action Required, 2 - Respond Today, 3 - Delegate, 4 - FYI Read Later, 5 - Junk Ignore."
Forward an email with added context"Forward this to [PERSON] and add: [YOUR NOTE]"
Set an auto-reply or out-of-office"Set an out-of-office reply from [START] to [END] saying: [MESSAGE]"
Pull tasks out of an email"Pull all the tasks out of this email, anything I need to do or that I committed to."
Snooze an email until later"Snooze this email until [TIME]."
Decline a meeting request"Decline this meeting politely. Offer async over email instead."
Escalate an email thread to someone"Escalate this to [PERSON]. Include the relevant context and what I need from them."
Unsubscribe from newsletters and noise"Unsubscribe me from any newsletters I haven't opened in 30 days."
Draft a cold outreach email"Draft a cold email to [PERSON] about [TOPIC]."

Calendar

Add something to my calendar"Schedule [EVENT] on [DATE/TIME] with [PERSON]."
What's on my calendar?"What's on my calendar?"
Find a time that works for everyone"Find 30 minutes that works for me, [PERSON 1], and [PERSON 2] next week, afternoons preferred."
Move a meeting (no apology email)"Move my [TIME] meeting to [NEW TIME]."
Find time when multiple people are free"Find a 30-minute window when [PERSON A], [PERSON B], and I are all free this week."
Reschedule a meeting"Move my [DAY] [TIME] meeting with [PERSON] to [NEW TIME], and apologize on my behalf."
Block focus time on my calendar"Block 2 hours tomorrow morning for deep work."
Prepare for a client meeting"Prep me for my [TIME OR MEETING] with [PERSON OR COMPANY]."
Get an end-of-day follow-up summary"Wrap up my day: who's still waiting on me, and what's left open?"
Protect my mornings from meetings"No meetings before 11am on weekdays. If someone asks for a morning slot, draft a polite reply offering the afternoon."
Audit my recurring meetings"Audit my recurring meetings. Which ones should I kill?"

Tasks

Add a task to my list"Add [TASK] to my todo list."
What needs my attention?"What needs my attention?"
What's on my list?"What are my tasks?"
Set a work reminder"Remind me [WHEN] to [DO WHAT]."
What's overdue?"What's overdue right now? Sort by how late."
Snooze a task until later"Snooze this task until [TIME]."
Mark a task done and notify the person waiting"Mark this done and tell [PERSON] it's sent."
Group my tasks by project or context"Group my overdue tasks by project."
Break a big task into smaller steps"Break this task down into smaller steps."

Notes

Make a new note"Make a note called [NAME] about [TOPIC]."
Show me my note"Show me my [NOTE NAME] note."
Rename or clear a note"Rename my [OLD NAME] note to [NEW NAME]."
Summarize my recent notes"Summarize my notes from this week."
Find what I wrote about a topic"Find what I wrote about [TOPIC]."

Kanban

Show me my board"Show me my board."
Add a card to my board"Add a card to my [COLUMN]: [TITLE]"
Move a card to a new column"Move "[CARD TITLE]" to [COLUMN]."

Cross-tool

Find a contact by description"Who's my contact at [DESCRIPTION]?"
What do you know about [person]?"What do you know about [PERSON]? Pull everything, recent threads, meetings, notes, and anything I asked you to remember about them."
Turn a date in an email into a calendar event"Put the [MEETING, VISIT OR DEADLINE] from [PERSON OR COMPANY]'s email on my calendar."
Track a topic in a running note"Summarize any [TOPIC] activity from the last [TIME] and append to my [NOTE NAME] note."
Teach alfred_ something to remember"Remember that [FACT]."
Run a recurring summary or check-in"Every [CADENCE], summarize [TOPIC] and [DELIVER WHERE]."
How to talk to alfred_ in shorthand"send"
Walk me through my morning"Walk me through my morning routine."
Run my weekly review"Run my weekly review."
What am I waiting on?"What am I waiting on?"
Brief someone on a project state"Brief [PERSON] on the [PROJECT] state."
Review team correspondence as a coordinator"What came into [SHARED MAILBOX] since yesterday, and what still has no reply?"
Turn a meeting into tasks"Turn the notes from my last meeting into tasks."