How Do I Know Which Prospects Went Quiet After I Sent the Proposal?
Every Proposal Still Waiting, in One List.
Proposals go out and some prospects simply stop answering. How to keep a list of every proposal still waiting on a reply, from Gmail or Outlook and your CRM, so you follow up before the deal goes cold.
How do I know which prospects went quiet after I sent the proposal?
Look at your sent mail, not your memory: every thread where you wrote last and the prospect hasn't answered
alfred_ keeps that list for you across up to six Gmail, Outlook and IMAP accounts, shows how long each has been waiting, and sends it each morning by email or text
Ask for a follow-up draft and it writes one; nothing goes out until you approve it
Connect HubSpot or Salesforce and ask where a deal stands; it answers from the record and the email together
A CRM stage tells you where a deal should be. Your sent folder tells you who stopped answering.
You sent the Northwind proposal on Tuesday. They said they’d review it with finance “this week.” It’s now the following Thursday. Somewhere in your sent folder are four other proposals in the same state, and your CRM still shows all five at “Proposal sent.”
The short answer
The list you need is in your sent mail: every thread where you wrote last and the prospect hasn’t answered. alfred_ keeps that list for you across up to six Gmail, Outlook and IMAP accounts, shows how many days each has waited, and sends it to you each morning by email or text. When the prospect replies, the thread leaves the list. Ask for a follow-up and it drafts one; nothing goes out until you approve it.
alfred_ is an AI assistant for client-facing teams, so on a sales team each rep gets their own.
What the morning list looks like
Prospect
What you sent
Waiting
Northwind Dental
Proposal, annual plan
9 days
Harbor Facilities
Revised pricing
6 days
Bell & Pruitt LLP
Contract for signature
3 days
Illustrative. Names and amounts are invented.
Where the CRM fits
Your CRM holds the stage. Your inbox holds the silence. Connect HubSpot or Salesforce and ask “where are we with Northwind?”: alfred_ answers from the record and the last emails together. Any change to a record waits for your approval.
What it does not do
It doesn’t send follow-ups on its own or run sequences. It doesn’t score leads. And it doesn’t give your manager a view into your inbox; your mail stays yours.
Setting it up
Sign in with Google or Microsoft and connect your email and calendar.
Connect HubSpot or Salesforce if you use one.
Tomorrow morning, check the waiting-on list against the deals you know are open.
Plans start at $29.99 a month; teams are $49.99 a seat a month on one bill (alfred_ for teams). Every plan starts with a 7-day free trial.
Keep client work from slipping through the cracks
alfred_ is an AI assistant for client-facing teams. Each teammate gets help with email, calendar, replies and follow-ups.
How do I know which prospects went quiet after I sent the proposal?
alfred_ keeps a list of the replies you're waiting on: threads where you wrote last and the other person hasn't answered, with how long each has waited. It reads your sent mail across Gmail and Outlook and sends the list each morning by email or text. When a prospect replies, the thread leaves the list.
Can it write the follow-up?
When you ask. It drafts the follow-up in the thread; you edit and send. Nothing goes out without your approval.
Does it update my CRM?
It can look up a HubSpot or Salesforce record when you ask, and any change to a record is shown to you first and waits for your yes.
Is it for a whole sales team?
Yes. alfred_ is an AI assistant for client-facing teams: each rep gets their own, on one bill at $49.99 a seat a month. It does not give a sales manager a dashboard of every rep's inbox.
About the authors
Written byPranav MishraAI/LLM Engineer at alfred_
Pranav builds the agents behind alfred_, the systems that watch your inbox and calendar, keep track of what is waiting on you, and surface what actually needs a response. He runs alfred_’s head-to-head field tests against other assistants.
Reviewed byConnor FataFounder & CEO of alfred_
Connor is the founder and CEO of alfred_, focused on making personal assistants accessible to business operators and individuals so they can focus on what matters and what’s important.
