The short answer: ask alfred_, by text or in the app: “Which vendors for the Parker wedding on Saturday haven’t confirmed the final details I sent?” It reads your confirmation requests and each vendor’s reply, and lists who confirmed, who asked a question back, and who hasn’t answered. For event week, make it a morning routine. Nudges go only when you approve them.
Event week
You’re planning a 140-guest wedding at a vineyard on Saturday. On Monday you emailed the final details to every vendor: the caterer (final headcount and dietary list), the rental company (delivery window and table layout), the florist (installation time), the band (load-in and the first-dance song), the photographer (timeline), and the shuttle company (pickup times).
By Wednesday, some confirmed. The caterer asked whether the 12 kids’ meals are in the 140. The shuttle company replied to an older thread with a question about the hotel address. Two said nothing. You won’t remember which two at 11 PM on Thursday.
The native ways, and where they stop
A vendor checklist. A spreadsheet with a column for “confirmed”. Accurate when it’s updated.
Event planning software. Great for timelines and contracts. Confirmations still happen by email and phone.
Searching your inbox. Search by vendor, one at a time, and read each thread.
Ask, or check every morning
- Connect the inbox you plan events from. Sign in with Google or Microsoft; your password stays with them.
- Ask by text or in the app: “Which vendors for the Parker wedding on Saturday haven’t confirmed the final details I sent Monday?”
- For event week, make a routine: “Every morning at 8, email me which vendors for the Parker wedding haven’t confirmed.” Turn it off after the event, or ask: “stop the Parker vendor routine.” See Make your own.
What the answer looks like
Parker wedding, Saturday: vendor confirmations
- Not confirmed (2): Bloom & Vine (florist), sent Monday, no reply. Valley Rentals, sent Monday, no reply.
- Asked you something (2): Harvest Table Catering, “are the 12 kids’ meals in the 140?” (Tuesday). Coastline Shuttles, asked for the hotel address on an older thread (Wednesday).
- Confirmed (2): Nightjar Band, photographer Dana Price.
Illustrative example, not output from a real run. The event and vendors are invented.
The two questions are on you, not them, and a good list says so.
Where each step happens
- Phone, at a site visit: “who hasn’t confirmed for Saturday?” by text.
- Desktop: the full threads are in your inbox; routines live on the Routines page.
- Nudges: “nudge the florist and Valley Rentals to confirm by Thursday” writes both; they go when you say send.
The honest caveat
alfred_ reads the inboxes you connect, so a confirmation given by phone or text message isn’t seen until it’s in an email thread. It judges each thread from what it says, so check the list before you rely on it on event week. It doesn’t contact vendors on its own. alfred_ is a paid product; plans are on the pricing page.
