Which Software Licenses and Domains Renew This Month for Our Clients?
Before the Auto-Renew, Not After.
For IT service providers who manage clients' subscriptions, domains and certificates: a routine that reads the renewal notices in your inbox on the first of each month and lists what renews, when, and for which client.
How do I see which licenses and domains renew this month?
Make a routine in alfred_ in one sentence: "On the 1st of every month, email me the software, domain and certificate renewal notices from the last 45 days for things that renew this month, grouped by client"
It reads the renewal and expiration notices vendors send to your inbox and lists what renews, the date, and the client it belongs to when the email says
You get one list at the start of the month, in time to ask clients whether to keep, change or cancel
It changes nothing at any vendor. It's a report
Renewal notices arrive thirty, fifteen and seven days out, from a dozen vendors. The list you need is the one that combines them.
The short answer: make a routine in alfred_ in one sentence: “On the 1st of every month, email me the software, domain and certificate renewal notices from the last 45 days for things that renew this month, grouped by client.” It reads the renewal notices in your mail and emails you one list of what renews, when, and for whom. It changes nothing at any vendor.
The auto-renew nobody asked for
Your IT company manages forty small businesses’ Microsoft 365 tenants, domains, SSL certificates, backup subscriptions and a few line-of-business apps. Renewal notices land in your inbox thirty, fifteen and seven days out, from a dozen vendors, each in its own format.
The client who downsized from 30 seats to 18 in the summer gets auto-renewed at 30. The domain for the law firm’s old brand renews for another year that nobody wants. You find out when the invoice arrives and the client asks why.
The native ways, and where they stop
A renewals spreadsheet. One row per client per subscription. Accurate when someone keeps it up.
Each vendor’s portal. Every portal shows its own renewals. Forty clients across twelve vendors is a lot of portals.
Inbox search. Search “renewal” for the last month and read the results.
Make the routine
Connect the inbox the renewal notices go to. Sign in with Google or Microsoft; your password stays with them.
On the Routines page, choose Create a routine, or ask alfred_ in the app.
Say it in one sentence: “On the 1st of every month, email me the software, domain and certificate renewal notices from the last 45 days for things that renew this month, grouped by client, with the date and the amount if the notice says.”
alfred_ shows you the routine before you turn it on. See Make your own.
What the list looks like
Renewing in November
Harbor Logistics: Adobe Creative Cloud, 12 seats, Nov 14 (notice from Oct 15). Domain harborlogistics.example, Nov 22.
Brightwater Dental: backup subscription, Nov 3. SSL certificate for the patient portal, Nov 18.
Chen & Ortiz LLP: old domain chenortizlaw.example, Nov 9.
Client not stated: a renewal notice for “Standard plan, account 44821”, Nov 27.
Illustrative example, not output from a real run. The clients, products and dates are invented.
Where each step happens
Desktop: make the routine on the Routines page.
Email, on the 1st: the list arrives with time to ask clients.
Phone: “what renews for Harbor this month?” by text, or “ask Harbor whether to keep all 12 Adobe seats”; the email waits for your OK.
The honest caveat
alfred_ reads the renewal notices in the inboxes you connect, so a renewal whose notice went only to the client, or that doesn’t send email, isn’t on the list. It reads what each notice says, so check amounts and dates against the vendor before you act. It doesn’t change or cancel anything. alfred_ is a paid product, and routines run on the credits your plan includes; plans are on the pricing page.
Keep client work from slipping through the cracks
alfred_ is an AI assistant for client-facing teams. Each teammate gets help with email, calendar, replies and follow-ups.
How do I see which licenses and domains renew this month?
Connect the inbox renewal notices go to and make a routine in alfred_: "On the 1st of every month, email me the software, domain and certificate renewal notices from the last 45 days for things that renew this month, grouped by client." alfred_ shows you the routine before you turn it on. It reads the notices in your mail and emails you one list. It changes nothing at any vendor.
How does it know which client a renewal belongs to?
From what the notice says: the domain name, the account name, or the client's name in the subject. Notices that don't say are listed under "client not stated" for you to check.
What if a notice went to the client instead of us?
alfred_ reads only the inboxes you connect. A renewal notice sent only to the client's own email isn't in your mail, so it isn't on the list.
Can it ask the clients whether to renew?
Yes, when you approve it. Ask "email Harbor Logistics about the Adobe renewal on the 14th and ask whether to keep all 12 seats" and alfred_ writes the email and shows it to you before it's sent.
Can it run on a different day?
Yes. Say when in the sentence: "every Monday", "on the 25th of each month for next month's renewals".
About the authors
Written byPranav MishraAI/LLM Engineer at alfred_
Pranav builds the agents behind alfred_, the systems that watch your inbox and calendar, keep track of what is waiting on you, and surface what actually needs a response. He runs alfred_’s head-to-head field tests against other assistants.
Reviewed byConnor FataFounder & CEO of alfred_
Connor is the founder and CEO of alfred_, focused on making personal assistants accessible to business operators and individuals so they can focus on what matters and what’s important.
