Todoist Pricing 2026: The 5-Project Free Cap That Forces $5 Pro

Todoist Pricing Plans at a Glance

The reminders row is the key decision point. Most users upgrade to Pro specifically for reminders and the expanded project limit. Business is only necessary when you need a shared team workspace with admin controls.

Todoist’s pricing is exceptionally transparent. The free plan is a genuine long-term option for individuals with simple needs. Pro unlocks reminders, file attachments, and more project capacity at a price point that’s hard to argue against. Business adds team management for growing organizations.

Free Plan: What You Get

Todoist’s free plan is legitimately useful for individuals who don’t have complex task management needs. It’s not a crippled trial. It’s a full-featured tier with meaningful limits.

• 5 active projects: Enough for personal use (Work, Personal, Side Project, etc.), but tight for professionals juggling many clients or initiatives
• 5 collaborators per project: Small team collaboration is possible even on the free tier
• Basic labels and filters: Task organization with priorities (P1–P4), labels, and a few saved filters
• Recurring tasks: Set daily, weekly, or custom recurring tasks, available on all plans including free
• Cross-platform sync: iOS, Android, Web, Mac, Windows, and browser extensions, full platform coverage even on free
• What’s missing: No reminders, no file attachments, no task comments, limited filter options

For students, light personal task management, or professionals just testing Todoist, the free plan is a real option, not a teaser. Many users run on free indefinitely and only upgrade when they hit the project limit.

Pro Plan ($5/month annual): Worth It?

Todoist raised Pro pricing in December 2025 from $4 to $5/month (annual) or $7/month (monthly). Even at the new price, it remains one of the best-value paid subscriptions in productivity software, unlocking everything the free plan lacks without approaching the price of competitors like Notion, Asana, or ClickUp.

• 300 active projects: Essentially unlimited for individual use, enough for every client, every area of your life, and then some
• Reminders: Time-based and location-based reminders on mobile, a significant upgrade for deadline-driven work
• File attachments: Attach files, images, and links to tasks directly
• Advanced filters: Build complex filter views across all projects (e.g., “high priority tasks due this week not in Someday”)
• Automatic backups: Daily backups of all your Todoist data
• 25 collaborators per project: Growing teams can collaborate on projects without hitting limits

At $5/month (annual), Pro is almost impossible to argue against for anyone who uses Todoist regularly. Reminders alone are worth the upgrade for most people.

Business Plan ($8/user/month annual): What’s Added

Todoist Business is designed for teams that need admin controls, member role management, and centralized billing. At $8/user/month annual or $10/user/month monthly (increased from $6 in December 2025), it remains affordable compared to project management tools like Asana ($10.99/user/month) or Monday.com.

• Unlimited projects and collaborators
• Admin roles: add, remove, and manage team members centrally
• Team inbox: shared project visibility and task delegation
• Priority support and audit logs

A 5-person team on Business pays $480/year ($40/month), still good value for structured team task management. Todoist Business is not a full project management platform (no Gantt charts, no resource management), but for teams who need task lists, priorities, and delegation, it does the job affordably.

What Todoist Actually Costs Per Team

Pro is per-individual (no team billing). Business is required for shared workspaces. At $8/user/month annual, Todoist Business is cheaper than Asana ($10.99/user/month) and Monday.com ($12/user/month), and comparable to ClickUp ($7/user/month but with far more complexity).

Hidden Costs to Know About

• Everything requires manual entry: Todoist is a container for tasks you add yourself. It does not read your email, extract action items from meetings, or pull tasks from Slack messages. Every task was added by a human. For professionals who generate most of their work from email, that’s a significant ongoing time cost.
• Reminders locked behind Pro: The free plan has no reminder system. If you need to be nudged about deadlines, you must upgrade. This surprises new users who expect reminders to be a basic feature.
• File attachments locked behind Pro: Attaching supporting documents to tasks requires paid. Free users must link to external files manually.
• AI features are limited: Todoist has added some AI features (natural language task entry, smart scheduling suggestions), but these are minor compared to dedicated AI tools. Todoist is excellent as a task container, not as an AI productivity layer.

Is Todoist Worth the Price?

Yes, unambiguously. Todoist Pro at $5/month (annual) is still one of the best-value software subscriptions available for individual professionals, even after the December 2025 price increase. The free plan is the right starting point for most people, and Pro upgrades are justified the moment you need reminders, more projects, or file attachments.

Todoist is worth it for: anyone who needs a reliable, cross-platform task manager that works on every device, integrates with hundreds of tools, and stays out of the way. It’s been refined for over a decade. The interface is clean, the mobile apps are excellent, and the reliability is unmatched.

The one honest limitation: Todoist still requires you to add your own tasks. If you’re the kind of professional who gets most of their work from email, where someone asks you to do something, you need to remember to follow up, or a meeting generates three action items, you’ll manually add each of those tasks yourself. That friction adds up. Over a workweek with 50+ emails and 10 meetings, that’s a meaningful amount of task-capture overhead.

Which Todoist Plan Should You Pick?

How Todoist Pricing Compares to Alternatives

Todoist wins on simplicity and reliability. It’s the most focused task manager on this list. It does one thing well without trying to be a project management platform. The tradeoff is that every task enters manually.

The Better-Value Alternative: alfred_

alfred_ and Todoist are not really competitors. They solve different problems and work well together. Todoist is where tasks live. alfred_ is what creates and surfaces tasks automatically.

alfred_ reads your inbox overnight. When a client emails you with a request, alfred_ flags it and extracts the action item. When you have a meeting, alfred_ can pull the action items from the discussion. When someone is waiting on you for something, alfred_ tracks the follow-up. Instead of manually adding tasks from email to Todoist, alfred_ handles the extraction, and can feed tasks directly to your workflow.

For professionals who are already using Todoist and satisfied with it, alfred_ doesn’t replace it, alfred_ makes Todoist more useful by populating it automatically. For professionals evaluating both tools as alternatives, alfred_ delivers a more autonomous workflow where tasks appear without manual effort.