7 Best Todoist Alternatives in 2026 (That Actually Reduce Manual Work)
(That Actually Reduce Manual Work)
Looking for a Todoist alternative? Compare 7 tools that go beyond manual task entry: alfred_, TickTick, Things 3, Microsoft To Do, Any.do, Asana, and Notion. Find the right fit for your workflow. 30-day free trial.
What is the best Todoist alternative in 2026?
- alfred_ ($24.99/month): if you want tasks extracted automatically from emails and meetings with no manual entry.
- TickTick (free-$3/month): best if you want habits alongside tasks in one app.
- Microsoft To Do (free): best free option with no feature gating, plus native Outlook integration.
- Things 3 ($49.99 one-time): best for Apple users who value premium design.
Try alfred_
Try alfred_ free for 30 days
AI-powered leverage for people who bill for their time. Triage email, manage your calendar, and stay on top of everything.
Get started freeFrequently Asked Questions
What is the best free Todoist alternative?
Microsoft To Do is the best free Todoist alternative. It's completely free with no premium tier or feature gating: shared lists, My Day planning, reminders, and cross-platform sync are all included. It also integrates natively with Outlook, so flagged emails become tasks automatically. TickTick and Any.do also offer solid free plans, but Microsoft To Do has no meaningful restrictions at all.
Is TickTick better than Todoist?
TickTick offers more features for the price: habit tracking, a Pomodoro timer, an Eisenhower matrix view, and a richer calendar, all included in the free plan or its $3/month premium. Todoist has a cleaner interface and better third-party integrations through Zapier and IFTTT. TickTick is the better value. Todoist is the more polished experience. Both are still fully manual task managers.
Does alfred_ replace Todoist?
alfred_ replaces the need for Todoist by approaching task management from a completely different angle. Instead of waiting for you to type tasks in, alfred_ extracts them automatically from your emails, meetings, and calendar. It also handles email triage, draft replies, follow-up tracking, and daily briefings. For professionals whose tasks mostly come from email and meetings, alfred_ eliminates the manual entry that Todoist requires. $24.99/month with a 30-day free trial.
Can Todoist integrate with email?
Todoist has limited email integration. You can forward emails to a project-specific address to create tasks, and there are browser extensions that add tasks from Gmail or Outlook. But Todoist doesn't read your email, extract action items automatically, or track follow-ups. You still have to manually decide what becomes a task. alfred_ is the only alternative that actively scans your inbox and extracts tasks without manual intervention.
Which Todoist alternative is best for Apple users?
Things 3 is the best Todoist alternative for Apple users. It's designed exclusively for macOS, iOS, iPadOS, and Apple Watch with native performance and an award-winning interface. It syncs via iCloud, supports Quick Entry from any app via keyboard shortcut, and uses a GTD-inspired structure. The one-time purchase ($49.99 Mac + $9.99 iPhone) makes it cheaper than Todoist Pro over time.
What is the best Todoist alternative for teams?
Asana is the best Todoist alternative for teams. It offers multiple project views (list, board, timeline, calendar), custom fields, workflow automation, workload management, and portfolios for tracking multiple projects. Todoist supports basic collaboration with shared projects, but it's fundamentally a personal task manager. Asana is built from the ground up for cross-functional team collaboration at scale.